6. Elections

1. The Club must elect its Officers in a general meeting for each term within the first two (2) weeks from the beginning of term.
2. The choice of Officers shall be limited to full members of the Club.
3. The election shall be administered by the Chief Returning Officer (CRO), who should be chosen on voluntary basis by the then-Executive before the end of the prior term.
4. The CRO shall set the the following and announce them to all members by the general mailing list and all other appropriate channels.
   • the date, time and place of the general meeting for the election
   • the period of nomination
   • the ways of receiving nominations (in person, by email, etc)
   • the place where nominations and platforms would be publicized
5. The nomination period shall be administered as follows.
   1. The nomination period shall be at least one week long after the beginning of the term, and shall end at least 24 hours before the start of the election.
   2. The CRO shall be available to receive nominations for the posts of Officers of the Club during the whole nomination period.
   3. A nomination shall consist of the nominee's WatIAM, and post(s) nominated for. The CRO must accept all valid nominations.
   4. Only full members of the Club, other than the CRO, could be nominated.
   5. Only the Systems Committee may nominate one person for the post of Systems Administrator.
   6. A member may decline a nomination at any point prior to the taking of the vote.
   7. Within 24 hours of the CRO receiving a nomination, the CRO must publicize the nomination.
   8. Each nominee shall make a platform and submit it to the CRO. Updates to a platform should be accepted at a reasonable frequency.
   9. Within 24 hours of the CRO receiving a platform from a nominee, the CRO must publicize the platform. Each nominee is also encouraged to publicize their platform on their own.
6. On the day of election, The meeting shall be administered as follows.
   1. The meeting shall commence with the sale of memberships.
   2. After a reasonable time, control of the meeting is given to the CRO who will preside over the election of the President, Vice-President, Assistant Vice-President, and Treasurer, in that order.
   3. All nominees shall present their platforms. If a position has no nominees, then the CRO shall take nominations from the floor. Any present, eligible member can be nominated.
   4. Voting shall be by secret paper ballot, whereas no person should see the voter's identity.
   5. The CRO may, if feasible and approved by the meeting, accept absentee ballots from full members. No absentee vote from a member shall be counted if the member is present at the time the vote is taken.
   6. Any alternative method of voting, including but not limited to online voting, accepting absentee ballots, or combined voting for multiple posts, shall be put forward as a motion by the CRO to be approved by the majority of the meeting using a hands-up method.
   7. The CRO shall not vote except to break a tie.
   8. Immediately after the vote is taken and counted, the CRO will announce the results of the election and the winner will be removed from subsequent contests for other posts.
      1. Unless when the winner motions, and the majority of the meeting and the elected President explicitly approves, the winner could stay in subsequent contests to run for at most two positions.
   9. Following the elections, the candidate of Systems Administrator, if any, must then be ratified by the majority of the meeting following the same procedure.
   10. After announcing all results of the election and ratification, any ten (10) full members of the meeting could put forward a motion for calling the election out-of-order, which requires 2/3 votes of the meeting to pass.
7. If for any reason, including a failed election due to lacking of quorum or candidates, an election called out-of-order, or resignation of any Officers, a vacancy of Officer occurs, extra elections may be called.
   1. The Executive, majority of members at a meeting, or any ten (10) full members may call, at any point, extra elections for all vacant positions of Officers.
   2. No extra election should be called if less than four (4) weeks remains for the current term.
   3. The calling party of the extra elections may simultaneously appoint a replacement CRO, if the previous CRO is unwilling or unable to fulfill the duties.
   4. If the extra elections is called during a meeting for election, the nomination period may be shortened to less than a week, in order to allow the extra elections to take place on the same day of week in the following week.
   5. Whenever extra elections are held, they shall follow the usual election procedure, unless stated above otherwise.