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\textbf{Computer Science Club \\ 
       Procedures Manual \\ }
\LARGE
\vspace*{96pt}
Kevin Smith  \textit{v1.0  Winter 1989} \\
Jim Boritz   \textit{v2.0  Winter 1992} \\
Shannon Mann \textit{v3.0$\alpha$  Winter 1993} \\
Shannon Mann \textit{v4.0$\alpha$  Summer 2003} \\
\vspace*{36pt}
\today
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\cleardoublepage
\pagenumbering{roman}
\tableofcontents
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\section{Introduction}
\pagenumbering{arabic}

The Computer Science Club of The University of Waterloo (CSC) has been in
existence since some time in the early 1960's.  When this is compared with
the founding dates of the University, the Faculty of Mathematics and the
Department of Computer Science, it becomes apparent that the CSC has almost
as much history as the University.  

One of the factors which the CSC has had to deal with is a turnover in its
membership.  At the CSC, and the university, people come and go.  It is
often the case that when people go, their knowledge of CSC operations goes
with them.  Later generations are forced to rediscover, often painfully,
how the CSC conducts its business.  Frequently, efforts which could be
channeled into productive tasks are devoted to this rediscovery.

This manual is intented to be a guide and an archive.
It's authors and contributors hope
to lay down here as much information as they can about the operation of the
CSC.  The history of the CSC will also be recorded here.  In part this is
because there is no other place, but also because a historical context
should make future decisions easier.  It is the hope of
everyone involved that this guide will prevent the loss of knowledge
associated with the loss of long time CSC members.

\section{Membership}
Membership in the Computer Science Club is open to all students of the
University of Waterloo, undergraduate and graduate.  This includes
undergraduates and graduates on a work-term and graduates that are
registered inactive.

During the W90 term there was a great deal of discussion about who should 
be entitled to a CSC membership beyond students.  The groups whose ability 
to obtain a CSC membership came under question are; faculty, staff, 
alumni and everyone else.  Prior to W90, anyone that wanted a CSC 
membership was allowed to join regardless of what the current constitution 
may have said.  Membership was divided into two categories---full and 
associate---that differed in the ability to hold an executive position 
and vote in CSC elections.  

In W90 several people felt that the CSC was being taken advantage of, 
and many non-students were obtaining memberships in order to get an 
account on WatCSC.  The discussion eventually identified a few key 
privileges that were felt to be inappropriate for all CSC members.  
These privileges are: who can vote; who can hold executive positions; 
and who can obtain a WatCSC account.  The single factor that stood out 
when trying to allocate these privileges is that the CSC is primarily 
an undergraduate student organization, and should remain that way.  

% Added by James A. Morrison, ja2morri
In F02 and S03 this came up again.  At this time WatCSC is no longer around
and the CSC has a good collection of machines, 4 in the office, and 1 in the
machine room.  So now any member can hold an account.  However, the right
to vote and hold an executive position is mostly regulated by Mathsoc since
Mathsoc defines these things in their club policies.  In S03 the Mathsoc
council changed their policy to state that voting and the ability to hold
executive position is available to members of Mathsoc or members of any other
society who recognizes the club as a club of that society.  So if engineering
gives us money, we can say we are an Engsoc club and allow engineers to vote
and hold executive positions.  However, CSC is still primarily and 
undergraduate Math/CS student organization, and should remain that way.

\section{Exec Positions}

The CSC has four elected positions and one appointed position.  The elected
positions are: President, Vice-President, Treasurer, and Secretary.  A
SysAdm is chosen by the exec and ratified by the remaining CSC members
attending the election meeting.  Each exec position has certain duties 
associated with them.  When all is well, each exec works to make certain 
that not only their duties and responsibilities are covered, but also 
that the other duties of the exec are being met.

\subsection{President}

The President is the person responsible.  As ungrammatical as that may seem,
it is exactly accurate.  He or she is responsible to make certain that 
everything the CSC is involved in gets proper attention.  Specifically, 
the President's duties are:
\begin{enumerate}
\squeezeitems
\item to call and preside at all general, special, and executive meetings 
of the Club;
\item to appoint all committees of the Club and the committee chair
of such committees, except the chair of the Programme Committee; and
\item to audit, or to appoint a representative to audit,
the financial records of
the club at the end of each academic term.
\end{enumerate}
Wherever possible, the President should delegate tasks to others.  Not doing
this can overburden the President.

\subsection{Vice-President}

The Vice-President arranges the talks, tutorials, and tours.  Specific duties
include:
\begin{enumerate}
\squeezeitems
\item to assume the duties of the President
in the event of the President's absence;
\item to act as chair of the Programme Committee; and
\item to assume those duties of the President
that are delegated to him by the President.
\end{enumerate}

In general, the Vice-President does as much as possible to take the load from
the President.  The Programme Committee is the body of CSC members
chaired by the Vice-President.  This committee meets to decide what talks
CSC'ers would be interested in hearing.  They also decide what tours are
undertaken.  The Vice-President should take care of arranging for rooms,
the creation of posters and other advertisements.  These tasks often fall
to the Secretary, overburdening an already difficult position.
Wherever possible, the Vice-President should introduce the talks, except
when the President wishes to do so.  If neither President, nor 
Vice-President can attend, someone should be appointed to introduce the
speaker and do a Channel 17 Membership Drive.

\subsubsection{Programme Committee}
The Programme Committee meets to discuss and choose which events the CSC
will put on each term.  There are certain events the CSC puts on 
automatically.  However, most events must be chosen and planned ahead of
time.  The Programme Committee gathers suggestions from their members and
from the CSC membership regarding what talks and events they would like the
CSC to sponsor.  From these suggestions, a wide variety of talks and events
are chosen.  The Vice-President takes the list generated from these meetings
and organises the events.  To be effective, the Programme Committee should
meet soon after elections to make initial plans for the terms events.  Meeting
later in the term can be a good way to add to the activities the CSC plans to
run.

\subsection{Treasurer}

The Treasurer's job seems simplest.  However, trying to keep track of all 
the funds that go in and out of the CSC is a somewhat daunting task.
For more information, see the sections on financial matters 
(p.\ \pageref{MONEY}), specifically the section on the cashbox 
(p.\ \pageref{CASHBOX}).
The specific duties of the Treasurer are:
\begin{enumerate}
\squeezeitems
\item to collect dues and maintain all financial and membership records;
\item to produce a financial or membership statement when requested;
\end{enumerate}
The Treasurer should make arrangements at the end of the term for signing
authority to be passed on to the next terms exec.  A final audit of the
terms financial transactions is a great help to the incoming exec, and should
be done every term.

\subsection{Secretary}

The Secretary's position is perhaps the hardest of all, especially if the
support people under the Secretary do not work, or worse, are never chosen.  
The creation of many of the people in support roles (See Alternate Positions,
below) are for the most to reduce the sometimes herculean amount of work 
that is dumped upon the shoulders of the Secretary.  The Secretary's duties
are:
\begin{enumerate}
\squeezeitems
\item to keep minutes of all Club meetings;
\item to prepare the annual Club report for
approval by exec council;
\item to care for all Club correspondence;
\end{enumerate}
Often in the past, the Secretary has become the target of ``dumping'' of
just about all tasks.  This should be discouraged at all costs.  The
Secretary has specific duties and responsibilites.  As it is, those
duties can already be taxing.  The CSC Flasher, the Office Manager, and
the Librarian report to the Secretary.

\subsection{SysAdmin}

The SysAdmin position was added to the exec when the CSC acquired a 
computer system of their own.  
The SysAdmins duties are:
\begin{enumerate}
\squeezeitems
\item to operate any and all equipment in the possession of the Club.
\item to maintain and upgrade the software on equipment that is operated by
the Club.
\item to facilitate the use of equipment that is operated by the Club.
\end{enumerate}
It has become the continuing policy to have the SysAdmin attempt to get 
the CSC computer equipment.  See the section on WatCSC (p.\ \pageref{WATCSC}).

\subsection{Alternate Positions}

Several ad hoc positions are also important for the effective running of 
the CSC.  Often these positions are never filled, requiring one of the exec
to fill in.  Most of these positions fall under the direct control of the 
Secretary (though this can expand the Secretaries' duties to an unmanageable
level).

\subsubsection{Office Manager}

The Office Manager runs the CSC office, making sure the place is tidy, 
that our recycling gets done, that the office staff is doing what it should
be doing (kicking people out when there are no office staff present, etc).

The Office Manager reports to the Secretary.

\subsubsection{Office Staff \label{OFFICESTAFF}}

Office Staff are that motley group of people that keep the CSC open all those
wonderful hours.  In general, they are a group of \textsl{trusted\/}
individuals chosen by the exec to fulfill this duty.  Office Staff are
expected to be helpful to people who come to the CSC for assistance.  They
are expected to assist in keeping the CSC tidy, help sign out books, taking
money for new memberships, and in general be helpful.  Some Office Staff will
be accorded the honour of being a key-holding Office Staffer.  See the
section on keys (p.\ \pageref{KEYS}) for more information.

Office Staff report to the Office Manager.

\subsubsection{Librarian}

The Librarian is the person responsible for keeping the CSC's large library
of reference material in order.  The Librarian is responsible for culling
out dated/ruined books and for suggesting the purchase of new books, as well
as the actual purchasing.  See the section on the library (p.\
\pageref{LIBRARY}) for more information.

The Librarian reports to the Secretary.

\subsubsection{Poster Person}

One of the most important positions, as the Poster Person is responsible
for making posters, and getting them distributed.  Often the distribution
is divided amongst several people.  If this position is not filled, these
duties should fall to the Vice-President, though it often falls to the
Secretary.

The Poster Person usually reports to the Vice-President.

\subsubsection{CSC Flasher}

The CSC Flasher is the person who writes the CSC Flash, a short 
description of what the CSC is doing, published in each bi-weekly
issue of \mathNEWS.
Also, it is recurring policy to prepare a short ``Hacker Quiz'' to be
included at the end of the Flash (the hacker quiz often never happens).

The Flasher usually reports to the Secretary, and should attend all
Exec and Programme Committee meetings whenever possible.

\subsubsection{Oracle}

This is a position that, of recent, has been left unfilled (mainly due
to the fact that the club is without a machine at the time of writing).
The Oracle is a facility by which anyone in the world can send a question 
to \textsl{oracle@watcsc}, replies are posted on the newsgroup 
\textsl{uw.csc}.  Be sure to get some good humour-writers for this position 
(FASS is a good place to look).

Perhaps in the future, a mail alias could be added to undergrad.math
to allow this service to continue.

The Oracle reports to no-one.

\section{Events}

The CSC puts on several events each term, usually in the form of speakers,
but including SIGGRAPH video night, and 3B Info Night.  These events provide 
both an opportunity for CSC members to experience new and interesting
aspects of CS and to generate interest in CS within the University Community.
The SIGGRAPH video night attracts students, faculty and staff, seeming 
universally interesting to all people.

\subsection{Speakers}

The CSC has speakers every term, speaking on a wide range of issues relating
to computers.  We have had many distinguished speakers pulled from the ranks
of U(W) faculty, grad students and even undergrad students.  As well, the 
CSC has managed to bring very distinguished speakers from off campus.  The 
likes of Bill Gates (W89), John McCarthy (W91), Brian Kernighan, and
A.K.~Dewdney, just to name a few have honoured us with their wit and wisdom.

The CSC normally takes the speaker out to dinner as a gift of the CSC to
the speaker.  The dinner also affords an opportunity for a few members to
hobknob with the speaker, often having discussion that is more interesting
than the talk that was given.

\subsubsection{Internal}

Internal speakers are the easiest to arrange.  These speakers can be pulled
from the faculty and students, on a variety of topics.  To arrange one,
contact the person whom you are interested in having speak.  Once you have
their interest, choose a date that is agreeable to both you and the speaker
(by necessity, the speaker gets far more to say :-)  With a date in hand,
estimate how many people will attend.  For most talks, we can have anywhere
from 10 to 80 people attending.  Choose an appropriate room and book it for
that date.  A few days before the talk, order an appropriate number of
doughnaughts.  When the time comes, have an appropriate person introduce
the speaker.  After the talk, thank the speaker, and offer doughnaughts and
tea to all the attendee's.

\subsubsection{External}

External speakers, for the most, are much harder to arrange.  Not only must
you arrange for all the normal amenities, but also for accommodations for 
the speaker for atleast one night (if coming from out of town), travel costs
and an honorarium.  Most of the arrangements can be made by contacting the
CS Dept.~Secretary (S'03 it was Ursula Theone).  She can make all the 
%%NAME
necessary arrangements.  For funding, you can speak to the Faculty of Math, 
the CS Dept., the ICR, and even Engineering for those speakers who will have
some interest there.  In W91, John McCarthy visited us, giving two talks, one
on Elephant, a project of his, the other on NetNews and his experiences with
attempted censorship at his home campus, Stanford University.  We sold his
coming here to ICR and others through the talk about Elephant.  Our reason
for bringing him here was for the NetNews talk, as U(W) was censoring the
alt branch of NetNews.  Funding was obtained from the Math Faculty for the
travel costs, from the CS Dept.~for lodging and from ICR for the \$1000
honorarium. 

Once you have all the difficult things arranged, set the date and time of
the talk(s) and book the rooms.  If you manage to get an external speaker
from any real distance, you can pretty much bank on s/he pulling a large
crowd to the talks.

\subsection{Tutorials}

In keeping with the CSC's purposes of generating interest in computer science
and its applications, the CSC has held tutorials on UNIX and X-window System.  
These
tutorials are introductory in level and cover a limited number of topics.
Ideally, the group size will not exceed ten or so, though we have had
X-windows talks of up to thirty.  Book one of the X-term labs a week or
%%NAME
more earlier with Lori Suess, Administrative Assistant to the Director
of CFCF.  Although your group may be small, keeping extra people out of the
room during these events can be beneficial (keeps distracting noise out).
A tutorial usually runs for an hour.

\subsection{Tours}

Another favourite CSC event is to arrange for a group to tour one of the
computer labs.  The DCS mainroom, the CGL lab and the PAMI lab have all 
been the sites of interesting tours.  To arrange for a tour, it is best to
contact someone who works there.

\subsection{SIGGRAPH}
A recurring CSC event is to show the SIGGRAPH video that contains the 
highlights from the most recent Film \& Video Show.  Since many people are
co-op, it is possible to show the tape at least twice and possibly three 
times during the year.  SIGGRAPH video night is always a very popular event.

There are a few constraints that must be kept in mind when trying to organize
this event.  First, while the SIGGRAPH conference occurs in early August, 
the video is not available until November or December.  Second, the CSC
borrows the tape from CGL, thus making us reliant upon CGL to actually
have the tape.  From time to time there is a lapse in CGL's subscription 
to the SIGGRAPH Video Review which results in the unavailability of the
recent tapes.

To borrow the videos from CGL either get a CSC member that is working there
to borrow them, or contact the Lab Administrative Assistant (Elise Devitt
as of F90)
%%NAME

A good place for showing SIGGRAPH videos are the ICR lecture halls in the 
Davis Centre (DC 1302 \& DC 1304).  The advantage of using these rooms is the
ability to do the projection on your own.  While DC 1350 and DC 1351 are
bigger and have more sophisticated equipment, they also require an expensive
university supplied AV technician (see below).
As mentioned elsewhere ICR rooms must be booked with the ICR secretary.  

If for some reason it is desireable to use DC 1350 or DC 1351, the
larger lecture halls, the following procedure should be used. First book
the room with Bookings (discussed earlier). In order to interface to the
Electrohome RGB projector on the ceiling the CSC must arrange to have a
video technician present during the meeting.  For this to happen,
%%NAME
Georgina Coutinho x4070 must be informed of the meeting time, date, and
place.  Unfortunately, this technician (who must be present) charges
\$25 per hour; there doesn't seem to be a way to get around this.  The
total charge for the technician should be \$75.

The SIGGRAPH tape shown in W89 was in VHS format, which is good, since
there is a VHS machine inside the DC 1350/1351 projection rooms.  If the
tape is in 3/4'' format, then be sure to borrow a 3/4'' player from CGL
and warn the technician that he will have to interface a 3/4'' player to
the video console.

The SIGGRAPH tape is usually about 2 hours long.  There are two tables
of contents included in the tape, it is a good idea not to make the
audience sit through these boring parts. Fast forward past the first
one, and call an intermission during the second.  After the intermission
is a good time to do the Channel 17 Membership Drive!

%%NAME
It is also a good idea to talk to John Hillhirst x3258.  He is the head
technician (and not a bureaucrat).  Ask him any technical questions that
you may have.

Typically around 100-150 people show up for SIGGRAPH, so order around 12
dozen doughnaughts.

In W89 we had considerable problems switching the lights out in DC 1350.
Try to make sure that the lights work before starting the show in the future.

\subsection{3B Info Night}
3B Info Night is a special information session held to help 3B CS
students select from the vast number of courses offered in fourth year. 
There should be a 3B Info Night every term that normally has 3B students
(currently fall and winter).  At some point in the past (F86?) the
department neglected to have a 3B info night.  This got many students
upset and caused the CSC to assume a co-sponsorship role for this
event.  

As long as the department remembers to hold 3B Info Night there should
not be much of a problem.  The Associate Chairman for Undergraduate
Studies will arrange for professors to come and speak about the courses.
The CS department secretary will arrange a location, and produce
posters.  In this situation the CSC is responsible for; ordering
refreshments, attempting to get additional faculty members to make an
appearance, and trying to find some students that can tell what fourth 
year is really like.  In addition, the CSC President usually attends,
thanks everyone for showing up, and mentions that there are some real 
fourth year students to answer questions.

On occasion the department may forget or be hesitant to hold 3B Info night.
If this situation should ever arise the CSC should, attempt to convince 
the current Associate Chairman that a 3B Info Night should be held.  
Failing this the CSC should make arrangements on its own to hold a 
3B Info Night.  This means booking a room, contacting professors, 
getting refreshments and everything else that is required.

A typical refreshment order would involve
\begin{itemize}
\squeezeitems
\item 12 dozen doughnaughts
\item 72 cans of pop
\item 1 tea urn  coffee urn
\item 75 tea bags
\item 1 package of napkins
\item 2 large milks
\item 75 sugars
\item 75 small cups
\end{itemize}

The cost of this order has been almost exactly \$100.  The CS
department will pay half when presented with the invoice
from the math C\&D.  Send the invoice to Jane Prime.
%%NAME

\subsubsection{Ordering Refreshments}
Most if not all CSC meetings serve tea and doughnaughts to those that 
attend.  Everything that is required is ordered from the math C\&D if at all
possible.  The math C\&D has reasonable rates, they are close by, and they
are very helpful.  

To make an order the person running the event, or someone they have
delegated the task to, should contact the C\&D manager (currently Brenda)
%%NAME
about three to four days in advance.  She must have advance notice for
large orders as she has to order the doughnaughts from her supplier.  If an
emergency, such as someone forgetting to order, arises you can
usually get about two dozen doughnaughts the same day.  If the order is larger,
use common sense and go to any of the doughnaught shops off campus.  The other
items are usually stocked in sufficient quantity for there not to be a
problem.

A typical order consists of:

\begin{itemize}
\squeezeitems
\item 5 +/- 1 dozen doughnaughts 
\item 1 tea urn
\item 40 tea bags
\item 50 cups
\item 1 half pint milk
\end{itemize}

If the supply in the office runs out, the following may also need to be
ordered:

\begin{itemize}
\squeezeitems
\item stir stix
\item napkins
\end{itemize}

\subsection{Contests}

The CSC holds contests from time to time.  These contests always test the 
programming skill of the contestants.  The Othello and Arbitrary Game 
Contest test the skill of the programmers by asking them to program a
game which will compete against other programs like it.  The ACM Programming
Contest and our local versions test the programming skill of the programmers
by asking them to solve several programming problems under a time limit.

\subsubsection{Othello Tournament}
The Othello Tournament occurs once a year in October or November.  Several
weeks before the chosen date, an announcement is made on internet and
elsewhere requesting  (UNFINISHED)
\subsubsection{Arbitrary Game Contest}
(WAY UNFINISHED)
\subsubsection{ACM Scholastic Programming Contest}
(WAY UNFINISHED)
\subsubsection{Mini-Contests}
(WAY UNFINISHED)


\section{Room Bookings}

Booking a room made simple:
\begin{enumerate}
\squeezeitems
\item Decide how big the meeting will be.
\item Decide when the meeting will be.
\item Decide what kind of venue you will be requiring.
\item Contact the appropriate Donna Schell, x2207, dschell@uwateoloo.ca for
any room that isn't a computer lab or an ICR room.
\end{enumerate}
The parties involved will make the booking and usually contact you with
a confirmation.  If confirmation does not come within a couple of days,
call them back to get a confirmation.

\begin{table}[b]
\begin{center}
\caption[Bookings Table]{Quick Reference for Bookings}
\vspace*{2pt}
\begin{tabular}{c c c c} \hline
Which Room & Seats & Type of Meeting & Page \\ \hline \hline
Classrooms & 10--50 & Talks and Informal Meetings & \pageref{CLASSROOMS} \\
ICR Rooms & 30--120 & Formal Talks & \pageref{ICRROOMS} \\
Colloquium Room (MC 5158) & 50--100 & Formal Talks and Debates & \pageref{COLLOQUIUMROOM} \\
Theatres & 150+ & Very Large Talks & \pageref{THEATRES} \\ \hline
\end{tabular}
\end{center}
\end{table}

\subsection{Classrooms \label{CLASSROOMS}}
There are many rooms around campus in which CSC meetings can be held.  Most
rooms which fall under the general category of classrooms are controlled by
one of two agencies on campus, ``Scheduling'' or ``Bookings''.  

Officially, Bookings is responsible for reserving rooms for non-course
events, and Scheduling is sort of responsible for course events.  In the
past the most efficient method for booking a room was to call scheduling.
This resulted in a room being booked in about an hour.  Unfortunately in
recent times Scheduling has refused to book rooms for clubs, requiring us to
call Bookings.  Bookings uses a very capricious method for booking rooms
and tends to require a day or two for confirmation.

%%NAME
Bookings are made by telephone (Zehl Wittington x2207 is the person to
talk to).  And when the room is confirmed Zehl will send a yellow slip
to the CSC mailbox in the CS department's mail room.  There is no charge
for room booking.

\subsection{Davis Centre ICR Rooms \label{ICRROOMS}}
DC 1302, DC 1304 and DC Lounge are located on the ground floor of the Davis
Centre.  These are the rooms that are used for ICR Talks, CS Department
talks etc.  These rooms are controlled by the ICR and can be used by others
when there are no ICR events taking place.  In order to book one of these
rooms, arrangements should be made with the ICR at x2042.  No confirmation
is provided, and someone will have to pick up the key from the ICR
secretary on the day of the talk.  As of W93, ICR stopped booking these rooms
for clubs.  See the faculty advisor, or the CS Dept.~secretary to book.

\subsection{Math Colloquium Room (MC 5158) \label{COLLOQUIUMROOM}}
The Math Colloquium Room (MC 5158) is a mid-size room that can comfortably
hold about 50 people.  It has lovely wooden walls, and gentle lighting.
This is where most Math Faculty talks asides from CS are given.  The room
has comfortable chairs which can be rearranged into any desired formation
which makes it suitable for meetings such as debates.  To book the room,
contact the secretary of the Executive Assistant to the Dean at x2592.  
No confirmation is provided, but security is responsible for unlocking 
the room.  It may be worthwhile to make sure that security knows this.

\subsection{Theatres \label{THEATRES}}
Large events require large theatres.  There are two large theatres on
campus; ``Theatre of the Arts'' in Modern Languages and Humanities Theatre
in Hagey Hall.  Both of these must be booked through the Theatre Centre
(x2126).  In all likelihood this will lead to the Theatre Manager, Peter
Houston (x6570) getting in touch with you to make the arrangements.
%%NAME
Since the theatres are in heavy demand it is wise to book them WELL IN
ADVANCE. Most people that use the theatres book about a YEAR in advance.

Campus organizations are not charged a fee for the use of the theatres,
but there is a charge for ushers and technicians.  Ushers and
technicians are not a choice but a must, they come with the theatre. The
number of ushers present is dependent upon the predicted size of the
crowd.  The technician is required to ``configure'' the room prior to the
event.  Any special equipment required for the event (e.g. slide
projector), should be arranged with the technician a few weeks in
advance.

The biggest problem for the CSC is that we are not a Fed club and thus
have to rely upon someone else to recognize us.  In the dark ages the 
CSC was able to go through MathSoc to book the theatres.  Unfortunately
this didn't work out the time the CSC used the theatre for Bill Gates' 
talk.  Eventually the Faculty of Math indicated that they `recognized'
us as an official club.  At the time recognition was done by Lyn Williams
who was Executive Assistant to the Dean of Math.  
%%NAME

\section{Financial Matters \label{MONEY}}
The CSC currently receives funding from
\begin{itemize}
\squeezeitems
\item MathSoc
\item Engsoc
\item Membership fees
\item Computer Science Department
\end{itemize}

At the beginning of each term the executive, past executive, or some
experienced nominees must compose a budget.  The budget should be a good
estimate of how much money the CSC expects to spend during the term. In
order to pay for its activities the CSC will rely on the sources of
funding listed above.   Past budgets make for good reference material
when creating the new budget.

\subsection{MathSoc}
The CSC budget must be prepared in time to be presented to the
MathSoc treasurer in advance of the MathSoc budget meeting.  This way
the MathSoc treasurer can discuss the budget with the CSC prior to the
meeting, thus avoiding the possibility of open conflict.

During the S89 term MathSoc made some revisions to its constitution that 
describe the procedure that clubs must follow in order to obtain funding.
It is the responsibility of the CSC budget committee and especially the
Treasurer to be aware of MathSoc's requirements for funding.

\subsection{EngSoc}
EngSoc typically gives some money to clubs that have engineering students 
as members.  The amount that EngSoc donates has varied wildly from term to
term, but seems to have settled out at about \$100 (F90).  To get money 
from EngSoc, the CSC should submit a request to the EngSoc Treasurer along
with the CSC's proposed budget.  The CSC Treasurer should be present at the
EngSoc meeting where the budget is discussed in case any questions arise. 

\subsection{Bank Account}
The CSC has a chequing account at the Campus Centre CIBC.  After the executive
is elected each term, signing authority must be obtained for the new
president and treasurer.  The bank has a special form for transferring 
signing authority. It requires that either a previous holder of signing 
authority or the faculty advisor for the club approve the transfer of signing
authority to the new president and treasurer.

\subsection{University Billing Code}
The CSC has a university billing code to which almost any university provided
service can be charged.  The list of services include: Audio Visual, Graphics 
Services, and the Book Store.  

The CSC's billing code is 901-1179-03.  The CSC's billing code happens to
be a `power' billing code in that it can have funds transferred into it as
well as having charges made against it.

\subsection{Cashbox Procedures \label{CASHBOX}}
The CSC has a cashbox that serves as the collection point for membership
fees and the disbursement point for petty cash.  The cashbox has two keys.
One key remains in the possession of the current treasurer and the second key
is part of the `talisman of power' that is held by the office staffer
currently in charge of the office.  The cashbox should remain locked at all
times except when money is being deposited or withdrawn.  More information
can be found in the section on office staffers.

Prior to the current procedure governing access to the cashbox the CSC
made several attempts to regulate the flow of money through the cashbox.
The earliest method was to have the person signing up new members to deposit
the membership fee in the cashbox.  Since there are only two keys the cashbox
remained unlocked most of the time.  Whenever funds were needed to pay the
C\&D bill, pay for posters, or other miscellaneous expenses money would be
withdrawn from the cashbox.   It was hoped that the person making the 
withdrawl would leave a note in the cashbox indicating how much had been 
withdrawn and for what purpose.  This method never worked because
people were did not indicate how much had been withdrawn.
When the cashbox is unregulated, money flows in and out of the cashbox
and for some reason it is impossible to get people to accurately record
how much money is being withdrawn for various and sundry expenses
(mostly posters and C\&D charges).

Several attempts have been made to regulate and control the cash flow.  Chris 
Browne a one time treasurer and accounting student suggested that nothing
be paid out in cash by the CSC.  Instead, all disbursements would be made
by cheque regardless of the amount because it would be a small price to pay
for the improved record keeping that the CSC would gain.  He also intended to 
implement some sort of petty cash procedure but ran out of time.  Given the
attitudes of the average CSC member it is unlikely that a typical petty cash
mechanism would have worked anyhow.

During the W90 term the CSC was prey to a low-life that saw fit to steal over
\$200 in membership fees from the cashbox.  The result was that some strict 
procedures were put in place to more carefully control access to the cashbox.

For more details see the section on Office Staff (p.\ \pageref{OFFICESTAFF}).

\section{Resources}

\subsection{Audio Visual Equipment}
Anything aside from chalk and a blackboard that is required for a
presentation, should be obtained from the University's Audio Visual
Department.

Audio Visual needs to have someone to bill in the case of damages to 
equipment.  Fortunately the CSC does have a university billing code.  
Unfortunately Audio Visual is a puppet bureaucracy, and they don't trust
students.  Some person in the administration such as the CSC's Faculty 
Advisor, or the EADM does the recognition thing for us.

In general copyright laws prohibit the screening of films to more than ten
people without permission from the copyright holder.  What this means is
that most movies rented at the local rental shop can not be screened
publicly.  Audio Visual follows the law and thus does not provide equipment
for such screenings.

\subsubsection{Showing movies}
Rent from the Fed record store, Becker's, or Bandito.
Or better yet, borrow a movie from a club member!
In order to rent a VCR from the Feds you must present
both a driver's license and a VISA card.

Audio Visual considers it illegal to show a VCR tape to a large
group of people such as a CSC meeting.  Realistically, this is
true.  So, to show rented movies at a club meeting, the CSC
must obtain equipment elsewhere.

One option is to book the DCS course room (MC 2009), since
Audio Visual does not control DCS.  Talk to Bob Hicks x2194
%% NAME
to book this room; if Bob is on vacation, try Carol Vogt,
she usually knows what is going on in DCS.
There is an overhead Electrohome RGB projector
that can be used to hook up a VCR or a computer.  This room has a VHS VCR
and stereo sound, as well visual hookups to do online demonstrations to
a group of people.

Another option is to borrow equipment from the nice folks at CGL.
CGL has 2 26'' televisions, two 3/4'' VCRs, a VHS VCR,
and a 37'' monitor.  

\subsubsection{Showing Movies the legal way}
As mentioned elsewhere, it is illegal to show a movie that you rent from a
video store to a crowd of more than ten people.  In order to show a movie to
a crowd, the right permissions must first be obtained from whomever holds
the copyright.  For these reasons the university maintains a film library
full of films for which permission has been obtained.  The film library
spans a wide variety of topics and has a few good films which can be shown at
the beginning of term.

To arrange for these films it is best to talk to the film librarian in E2
1309.  His name is (    ) he is very helpful and knows the content of an
incredible number of films.  Some films are stored locally and can be
obtained within 24 hours.  Other films are held by individual departments,
or by other universities.  Depending on the situation, upto a weeks notice
may be required.

Once the film(s) has been arranged AV will be very co-operative. 
Depending on the format (film or video), a projectionist and the
equipment can be booked.  As a campus organization, the CSC can obtain
equipment at no charge.  The remaining issue of concern is who will pay
for damages.  Luckily enough this issue has been settled.  Howie has
signed some form indicating that the CS department recognizes us.  It
also has our university billing number just in case.  Just remember that
the CSC is not a FED club.  I believe that the FEDS cover damages
incurred by their clubs and this is why AV is continually asking about
this. 

For video AV will provide a TV and play the tape from their central
facility.  Someone should make sure that the TV gets to the room on time
and is hooked up.  Since the projectionist has very little to do the
cost is the minimum for using a projectionist, about \$10.  If the format
is film arrangements must be made for a screen and a projector.  Since
the projectionist is devoted to us for the evening the cost is slightly
higher.  No figures are available on this though as it has never been
done. 

\subsubsection{Bureaucracy}

Audio Visual Services is an incredible bureaucracy, tread
carefully.  Harry, x3257, who is responsible for actually giving
out equipment, requires two things:  a letter of recognition
%%NAME
for the CSC (I obtained one from Lyn Williams -- Administrative
Assistant to the Dean's Office, and a GOD to the CSC).  Basically
this letter from Lyn would read ``The CSC is a bona-fide CS
department-sponsored club with billing code 901-1179-03, the
current president is $<$name$>$''.  Hopefully this won't be
necessary.  All Harry usually requires is a letter from the
CSC saying who the current executive is; no formal signatures
are required for this.  The letter from Lyn will only be necessary
if Harry says ``I've never heard of the CSC'' (he has a very
short memory).

Remember: The CSC is not a fed club.

Rule of Thumb: avoid using AV equipment.  We can use the
ICR lecture halls or the DCS course room for movie nights (or borrow TVs 
from CGL), and get a technician for SIGGRAPH through Georgina x4070.


\subsection{Library \label{LIBRARY}}
The CSC library is a facility that almost everyone considers to be important
and useful.  The CSC library can never hope to compete with the 
University Library in terms of quantity.  Nonetheless, the CSC library can 
provide a qualitatively different resource of value.  This tends to be done
by selecting extremely current books and books considered classics for the
library.  The library is not meant to be everything to everyone.  It is 
intended to be representative of the library of a computer scientist.

Every term a sizeable portion of the CSC budget is allocated to library 
acquisitions.  Most of this money is used to purchase ``new'' books.  
Unfortunately, the CSC library like every other library suffers from the 
theft and loss  of its books.  Thus some portion of the library budget will 
be used to replace books that have disappeared from the collection.  The 
fact that library books will disappear should be accepted.

The process for purchasing new books is fairly simple.  First, the CSC
librarian solicits and gathers suggestions for books that would be 
appropriate for the library.  Once funds become available for the book
purchase to be made, the library committee ranks the suggestions that
have been received to date.  Based upon these rankings books are purchased 
until the book budget has been spent.

\subsection{Office Space}
The CSC was one of the first clubs to have space allocated to it by the Math
Faculty.  It was a long time ago (mid 70s) and the details are lost in the 
mists of time.  The initial CSC office was a small cubicle that housed the 
library, a sofa a desk and eventually the core of WatCSC when it was still
an HP9000.  Due to the increase in CSC activity in F87 and W88 the CSC 
managed to convince the Dean's Office to allocate it some additional space.
Thus when new space became available on the 3rd floor of the MC building
\mathNEWS moved and dividing wall that used to separate the two 
offices was removed, effectively doubling the size of the office.
It turned the CSC office space into some of the prime office space on
the third floor.

It is very important to remember that the CSC space is provided 
directly by the Faculty of Mathematics.  MathSoc has no official
control over the space allotted to the CSC.  

From time to time MathSoc, having nothing better to do, considers 
rearranging the offices in the third floor Pink Tie Zone.  This is usually
done with the idea of getting more space and exposure for the main MathSoc
office.  Due to the relative desireability of the CSC space, the CSC 
typically becomes an unwilling (and often unknowing) participant in 
the MathSoc grand plan.  

The greatest danger lies in MathSoc doing something before the CSC 
is aware of the plans and can voice an opinion to the Dean's Office.
Ultimately it is the Dean's office that is responsible for any 
allocation of office space (including MathSoc's).  MathSoc can 
not unilaterally deprive the CSC of its office space.  However, it 
can ask the Dean's Office to reallocate space or make other changes.  
Typically the Dean's Office does not question MathSoc proposals 
believing them to have been previously discussed by all groups 
concerned.  Thus the importance of making the CSC opinion known.  
As long as the CSC gets a say in the process there is very little 
to worry about.  

In the past MathSoc plans have have been stalled once the CSC
discovered them and voiced its disapproval to the Dean's Office.  This
is because the Dean's Office upon sensing a lack of consensus among
student groups tends to be reluctant to proceed.  In addition, the lack
of continuity within the MathSoc executive means that plans formulated
within a term must usually be completed during the same term.  Usually
space reallocation plans come along late enough in a term that stalling
them for a couple of weeks effectively kills them.

If MathSoc were ever to make a determined effort to see the floor space
rearranged it would very likely happen.  Fortunately this has not yet been 
the case.  The best the CSC could do in the face of a concerted effort
is insure that it is being treated equitably. In the past the CSC has 
been perfectly willing to trade its location for an increase in space. 

The CSC has been given assurances from the Executive Assistant to the 
Dean that if there are any space changes, the CSC will get at least 
an equivalent space if not more.

\subsubsection{Keys \label{KEYS}}

For much of the CSC's days of having office space there existed a few keys 
that only exec members had.  The exec was primarily responsible for opening
the CSC in the morning.  In F90, the exec arranged for keys from Key Control
to be released to certain members of the office staff.  This made keeping the
office open so much easier.  

A great deal of trouble arose when MathSoc got involved;  First, it was 
demanded that we take a \$20 deposit for the keys, to ensure that the
keys be returned.  We acceded this demand, arranging with the Assistant
to the Dean for key permits.  Slowly, over several terms, MathSoc took more
and more control over the signing of the key permits, until by S92, they had
complete control over signing.  Further, to complicate things, each new term
a new policy and procedure for doing key permits was put into place.  In F92,
the exec finally took steps to eliminate the need for keys altogether.  Under
the current policy, there is little or no need for us to request keys from 
MathSoc.  Please see a past exec member for the grimy details.

\subsection{Locker}
In order to provide some remote storage of magnetic media, the CSC has
obtained a locker from MathSoc.  MathSoc has agreed to provide the CSC with
locker \#7 each and every term, on the condition that someone on the CSC
executive signs for the locker.  This provision is documented by MathSoc in
their locker distribution procedures.  Any failure to have locker \#7 set
aside for the CSC represents a failure on MathSoc's part.  In F90, members
of the CSC kindly wrote a program to generate a nice listing of all 
locker numbers.  In this list, locker \#7 is permanently listed as the CSC's.
In F92, this program had been forgotten, forcing locker \#7 to be given
out to some student.  Given MathSoc's propensity for screwing up this simple
procedure, someone should check early each term that MathSoc is indeed using
the list generated from the CSC's program.  If it isn't, they should pencil
the CSC into locker \#7.

\subsection{Computer Accounts}
Several nice people in High Places have donated a free computer account to 
the CSC; \textsl{csc@watmath\/}.  Supervision of this account is 
responsibility of the entire executive.  This point is clearly mentioned 
in the CSC constitution.

\subsubsection{MFCF accounts}
\textsl{csc@watmath\/} is provided to the CSC by MFCF.  Since billing on 
all MFCF UNIX machines is fairly relaxed, there are few restrictions on the 
use of this account.  Any member of the current term's executive is free to 
use the account for whatever they please.  In addition, people who need access
to the CSC account for CSC purposes is also free to use the account.  The
only restriction is that the account should not become a facility for giving
others access to a UNIX account.  Lastly, the account is provided with free
laser printing.  This privilege should not be abused as this could result
in its withdrawl.

\subsubsection{Exec Accounts on Undergrad.math}
In F91, the CSC attempted to get a CSC account created on the undergrad
network.  Ostensively, this was to give the CSC access to the X-window
terminals for creation of posters and CSC documents.  Due to a change
in ONet policy, MFCF was disallowed giving out accounts that more than
one person would have access to.  MFCF compromised by giving any exec 
member a personal account on the undergrad system, if they did not already
have one.  As all undergrad math students already have an account, this works
out to giving non-math exec members accounts on undergrad.math. 

\subsection{Computer Equipment on Loan}

The CSC has managed to borrow a large supply of equipment from various 
groups.  It is important to note that the CSC is responsible for 
maintaining this equipment, and replacing it if it is stolen.  A 
separate policy for the use and administration of this equipment 
was created during the S89 term.

Most of the hardware that the CSC has, was obtained on an indefinite loan
basis.  This means that the equipment does not really belong to the CSC, it
belongs to the group that lent us the equipment.  On the other hand, the
fact that we have the equipment means that it is of no use to anyone else.

\subsubsection{Math Faculty Computing Facility}
Sometime about the summer of 1987 MFCF and the Faculty decided that certain
services would no longer be provided to undergraduates.  One was 50 pages
of free laser printing.  Another was the ability to ask the operators to
archive a students files to tape.  So as to not completely eliminate the 
ability to archive ones files, the Faculty instructed MFCF to provide
MathSoc with a microcomputer which could be used for file archival.  

Eventually students wanted to archive their files and the CSC began to
investigate.  It was discovered that MathSoc had not bothered to go pick up
the PC from MFCF.  The MathSoc Treasurer at the time was Joel Crocker.  He
instructed Jim Boritz to feel free to pursue the matter.  When Jim managed
to get the PC, Joel suggested that the CSC could operate the PC since it was
unlikely that anyone in MathSoc would know exactly what to do.

From time to time MathSoc remembers that the PC actually belongs to them
and they become concerned about its use.  About a day later they come to 
the conclusion that its doing fine in the CSC since we have the expertise
and we tend to be open at lot more than the MathSoc office.

In F89 MathSoc managed to buy a computer of their own.  Since that time
most MathSoc people have become much less concerned about how the PC is used.
A few months later the CSC obtained complete control over the PC from MathSoc
council.  In the months following, the PC gradually fell apart.  After DCS 
installed an FTP terminal server in the IO Room (MC1063), the need for the
PC had dropped to nil.  Hardware errors on the hard drive finally convinced 
the exec of S91 that the machine was past its useful lifetime.  The machine
was taken out of service and surplussed.

The CSC also has two terminals that it has obtained from MFCF.  The CSC
should always have at least one terminal.  It the terminal dies, talk to
the Executive Assistant to the Dean of Math.  

\begin{itemize}
\squeezeitems
\item 1 Wyse 75 terminal
\item 1 VC 404 terminal
\end{itemize}

The VC 404 terminal was in continual disrepair and was traded to a fellow 
member of the CSC on workterm on campus for the Ann Arbor Ambassador in his
office (He was not using the terminal and sought some advantage for the 
CSC).  This terminal in turn died of keyboard flakiness.  In W92, the CSC
borrowed a Wy75 terminal from \mathNEWS.  To date, \mathNEWS knows that 
we have their terminal, but, has not requested its return.  As they had 
just received a new Wy99GT terminal, \mathNEWS staff seem unconcerned 
about the old terminal.

Terminals currently in the CSC's hands:
\begin{itemize}
\squeezeitems
\item 1 Wyse 75 terminal (owned by MFCF)
\item 1 Wyse 75 terminal (owned by \mathNEWS)
\item 1 Ann Arbor Ambassador (owned by MFCF --- broken keyboard)
\end{itemize}

\subsubsection{Department of Computing Services}
All networks on campus fall under the control of DCS.  Any problems should
be directed to them.  As of the W90 term the CSC has the following 
connections:

\begin{itemize}
\squeezeitems
\item 1 serial connection through the Sytek network
\item 1 serial connection through the Gandalf network
\item 1 direct serial connection to Maytag
\end{itemize}

\subsection{WatCSC \label{WATCSC}}
In the F87 term the executive felt that a computer science club, should
have computing facilities which went beyond a single terminal.  This was
due in part to an MFCF decision earlier in the year to no longer
allow undergraduates to send mail, or post news to machines outside the
University.  The CSC attempted to have these privileges restored. At
the same time the CSC investigated means by which it could provide mail and
news services to undergraduates.  

The executive was told of a short lived organization
named the Open Computer Group that in 1985 had obtained free of charge four
PDP 11/70 computers that had been retired by the University.
Unfortunately the Open Computer Group was unable to generate sufficient
interest and activity.  The group folded after a few months and the
machines were eventually surplused by the University.  
In 1986 the Symbolic Computation Group offered the CSC some 
equipment that was no longer being used.  The executive at the time 
turned down the offer because they felt the hardware was too noisy and bulky.  

In response to this new direction, the executive investigated what happened
to the above hardware.  It was discovered that the PDP 11's had been sold.
Luckily, the equipment that SCG offered was still available.  Within a
matter of days the CSC had obtained from SCG a few pieces of
Hewlett-Packard hardware that would eventually become the heart of WatCSC.   

Some investigation revealed that Hewlett-Packard donated four systems to
the university some time in 1984.  When donated these machines included
a maintenance coverage for a year.  After the initial project for the 
machines died they were dispersed to various people around the Computer
Science department.  Two went to the Symbolic Computation Group, one went
to the Computer Systems group and the fourth went to J.D. Lawson a former
professor.  When Prof. Lawson left the university the CSC acquired the 
serial card and some manuals from his machine, the rest of the equipment
eventually ended up with the Office Automation Group.

As demand for disk storage, memory and other assorted peripherals grew 
the CSC began to acquire these other systems.  In early 1989 the CSC 
finally got hold of the last HP system that had gone to the Office Automation
Group.  

\section{The ACM \label{ACM}}

The CSC is associated with another lesser known club by the name of
``University of Waterloo Student Chapter of the ACM ''.  In order to be a
member of the ACM student chapter, one must be a member of the ACM as
well.  This restriction is in conflict with the idea that anyone should
be able to be a member of the CSC.  The result is that the ACM student
chapter has no real members.  

Even though the ACM student chapter has no official members, the CSC desires
to keep the student chapter operational.  This has resulted in the
creation of the fictional person known as Calum T. Dalek.  Calum is a
full member of the ACM and serves as the chair of the student chapter
of the ACM.

\subsection{ACM Requirements}
In order to maintain our status as a student chapter of the ACM we must
fulfil two requirements.

\begin{enumerate}
\squeezeitems
\item Each term a chapter activity report must be filled out and mailed 
to the ACM Student Chapter Chairperson, and the ACM Student Chapter
liaison.  

\item Once a year a financial statement must be mailed to the ACM.
\end{enumerate}

\subsubsection{Activity Report}

The student chapter activity report is a single sheet of paper
on which we list the members of the executive for the ACM
student chapter along with a list of our activities.  Since only
Calum is a real member of the ACM, his is the only name that
appears on the activity report with an ACM membership number.  
Fictional names are created for the other executive members of
the student chapter of the ACM.  The membership number is left
blank or has a ``?'' inserted.  The final requirement is a faculty
sponsor.  Our current faculty sponsor is Howie Pell, however, he
is also not a member of the ACM.

If the ACM does not receive a single activity report over the
course of a year they will place the student chapter on
probation.  To extricate ourselves from this situation we need
to mail activity reports and make sure they are received.

\subsubsection{Financial Statement}

For some strange and mysterious reason the ACM continues to send
us an annual request for financial information.  Apparently in
the U.S. the ACM can derive some sort of tax benefit from its
student chapters.  Since we are a Canadian chapter this is not
the case. This makes filling out the financial form is very easy.
Just write ``Not Applicable --- Canadian Chapter'', across the top of
the form.

\subsubsection{Calum's Membership}

Calum T. Dalek is a student member of the ACM.  Membership fees
are currently in the neighbourhood of US\$ 90 and are due
sometime before March each year.  Little attempt is made to 
distribute the cost over all three terms.  Through Calum's
membership the CSC receives the following ACM publications.  

\begin{itemize}
\squeezeitems
\item Communications of the ACM
\item Transactions on Graphics
\item Transactions on Programming Languages and Systems
\item SIGGRAPH conference proceedings
\item Oopsla conference proceedings
\item Asplos conference proceedings
\item Sigplan notices
\item Computer Graphics
\end{itemize}

\section{Relations with other Groups}
Getting anything done on campus requires communication with several other
groups.  The section is meant to provide some perspective on the relations
which the CSC has had with a few of the more important campus
organizations.

\subsection{Math Faculty}

%%NAME
The Computer Science Club enjoys a fairly good relationship with the
Math Faculty.  Most of the CSC's contact with the faculty is through Lyn
Williams, Executive Assistant to the Dean of Math.  Lyn has been very
helpful to the CSC by vouching for us in our relations with other
departments.  

On occasion, when the political climate requires it, the CSC has
communicated its needs directly to the Dean of Math.

\subsection{Computer Science Department}

The CSC also enjoys a good relationship with the CS department.  A
current CSC objective is to get the CS department to provide some
funding for bringing in speakers.

\subsection{Federation of Students}
The CSC is not a FED club.  This is sometimes important for billing things
like theatres and audio visual equipment.  Most of the rest of the time
this is not important.  

Folk lore has it that the CSC does not want to become a FED club.  This is
because the FEDS have some strange requirements of their clubs which do not
mesh well the type of members the CSC wants.  We seem do do fine with the
situation as it exists, but this does not mean that some accurate
information should be obtained in the future.

\subsection{Mathematics Society}
The CSC's relationship with MathSoc is somewhat of a never-ending
saga.  This is mostly due to the fluctuation of the MathSoc executive,
especially the treasurer.  For the most part, relations tend to be
pretty good.  The letdown usually comes at the beginning of the term
when MathSoc has its budget meeting.  Most people on MathSoc council are
indifferent to the CSC.  However, once a single dissenting opinion
is expressed, there tends to be a cavalcade of discussion.   At this
time (S89) MathSoc is preparing a ``Club Policy'' which should eliminate a
great deal of the capriciousness involved.

\subsection{Engineering Society}

\subsection{Science Society}
The CSC has a few members which come from science.  This has caused us to
seek funding from the SciSoc in the same manner as EngSoc.  Unfortunately,
SciSoc exists for the most part to orient students and run the Science
C\&D.  Beyond that they are fragmented into other groups based on the major
departments within the faculty.  The result is that SciSoc really doesn't
have much extra money and has been unwilling to send some our way.

\section{Consulting}
The CSC operates a ``Friendly Consulting Service'' designed to provide 
assistance to computer users at all levels.  The CSC has provided this 
service for as long as anyone can remember.  Some of the reasons that the
CSC promotes itself in this manner are; hours of availability far in excess
of both DCS and MFCF consultants, ability to provide expert support at 
almost any skill level, and a desire to promote computer awareness in 
general.

Although the Friendly Consulting Service tends to maintain a high profile
within the CSC it consumes almost no resources.  This is achieved by running
the service in an ad hoc volunteer manner.  Essentially anyone present in 
the CSC office qualified to answer questions is automatically a part of the
consulting service.  As confused people wander into the CSC office, they
should be offered assistance by the ``qualified'' people.

\section{The Authors}
This document has been compiled, edited, revised, mangled and had other
unsightly things done to by several people of the course of its development.
This section is meant to record their contribution and 
provide them with some recognition for their efforts.

Version 1.0 of the procedures manual was written by Kevin Smith based
on his experiences as CSC president during W89.  It was originally intended
as a ``President's Survival Guide'', but has subsequently been expanded into
a compendium of procedures to assist and guide the CSC's operations.

In the second author's words:
\begin{quotation}
Version 2.0 of the procedures manual was written by me (Jim Boritz) long after
I had been president of the CSC in F87 and W88.  At the time that the 
Version 2.0 undertaking began in W90, I was desperately seeking a way 
of avoiding my Master's essay and so devoted a fair amount of effort 
and roughly quadrupled the size of the original V1.0 manual.  I also 
added \LaTeX\ formatting because I was keen on \TeX\ at the time and was
considering using it for my essay.  In general, I would have preferred to 
format the document using bare \TeX\ along with the macros that I had 
developed.  However, knowing the CSC, I decided not to rely upon them 
keeping the macros around with the document and opted for the standard
\LaTeX\ macros (which really are ok once you get over the NIH syndrome).
After I graduated I asked for some time in which to add even more 
material to this already enormous document.  I did manage to make a few 
additions and passed the manual back to the CSC for use and comment.  
Foolishly, I thought there would be even further additions forthcoming.
It is now a little over a year later (Feb. 21, 1992) and more than a 
year and a half since I have been active in CSC affairs.  I managed to 
finally add one last section (Office Space).  If pressed I could probably
describe some of the other items in historical context (I love historical
contexts), but it is time for the sections that have already been 
written to be brought up to date by someone else.
\end{quotation}

In the words of the third author:
\begin{quotation}
I (Shannon Mann) took over the authorship of the procedure's manual in W92.
I broke it down into sections, distributed it across several files and
eventually threw out all the work I had done on it, as I felt it would
never survive in so many chunks.  In W93, my position of computer operator
with DCS was ``declared redundant'', leaving me with plenty of time on my
hands to do all the updating I had planned.  Since then, I have added a
titlepage, a table of contents, several sections and tables and even a few
appendices.  In my updating of this document, I have removed a good 7 pages,
mostly dealing with surplussed computer equipment.  To the remaining I have
added 12+ pages, bringing the final count to almost 40.  Added are the
sections on the exec positions, events, and contests, and expanded are the 
sections on computer equipment and WatCSC.  The document has undergone a
dramatic restructuring, pulling similar information themes together and
amongst one-another.  
It is my hope that this document will continue to be updated and expanded,
and that I will only be the third of many authors.
\end{quotation}

\appendix

\newpage
\begin{center}
\large\bf Appendices \\
\end{center}

\section{CSC How-To}

This section contains brief notes explaining how to do common CSC tasks.

\subsection{Starting a Term}

Every term starts with an election.  A past exec member or an involved
member should find someone to act as CRO in the first few days of the
term.  The election should be held no later than the third thursday of the
term.  Due to all that is done in the CSC in the fall term, the election
should be held earlier if at all possible.  See `Holding an Election' below 
for more details.  Very soon after the election, the President and Treasurer
with help from past exec, should prepare a budget to be submitted to the 
treasurer of MathSoc.  Visiting the MathSoc Treasurer earlier than the 
meeting which okays budgets has proven profitable, allowing CSC budgets to
be passed without much fuss.  A budget with a request should be sent to 
EngSoc, as we often can manage a small request from them (about \$50 per
term).

\subsection{Running a Contest}

\newpage
\section{Term Event Summaries}

This section contains brief summaries of events that the CSC does on an 
on-going basis.  These timelines should be used as a reference, to make
sure main CSC events are accomplished.

\begin{table}[hb]
\begin{tabular}{@{$\Box$} l p{3in}}
Event & Details \\ \hline \hline
Elections & Held as soon as possible, no later than the third thursday of the
month \\ \hline
Budgets & Directly after elections to be turned in to MathSoc and \mbox{EngSoc}
with a request for funding \\ \hline
Programme Committee & Meets as soon as possible after elections to gather
ideas for talks, tours and other events for the term \\ \hline
\end{tabular}
\caption{Start Term Checklist}
\end{table}

\subsection{Fall Term}

\begin{tabular}{p{1.2in} p{1.4in} p{2in}}
Date & Event Name & Details \\ \hline \hline
Earliest Possible & Start Term Checklist & See above \\ \hline
Last Weekend in Sept & Local ACM Contest & Selects teams to go to the
regionals --- prefer earlier if possible\\ \hline
First Friday in Oct & ACM Registration & Register teams selected with the
contest \\ \hline
First Weekend in Nov & ACM Regionals & Kick major ass :-) \\ \hline
Oct or Nov & Othello Tournament & Announce four weeks early \\ \hline
Mid-Nov & 3B Info Night & \\ \hline
Week before Finals & Ctrl-D Dinner & Dine with friends --- end of term send-off \\ \hline
\end{tabular}

\subsection{Winter Term}

\begin{tabular}{p{1.2in} p{1.4in} p{2in}}
Date & Event Name & Details \\ \hline \hline
Earliest Possible & Start Term Checklist & See above \\ \hline
Mid-Mar & 3B Info Night & \\ \hline
March & Calum's ACM Membership Due & \\ \hline
Week before Finals & Ctrl-D Dinner & Dine with friends --- end of term send-off \\ \hline
\end{tabular}

\subsection{Spring Term}

\begin{tabular}{p{1.2in} p{1.4in} p{2in}}
Date & Event Name & Details \\ \hline \hline
Earliest Possible & Start Term Checklist & See above \\ \hline
Before Term Ends & ACM Registration & A fuzzy warm feeling for the ACM --- See section on ACM p.\ \pageref{ACM} for more details \\ \hline
Week before Finals & Ctrl-D Dinner & Dine with friends --- end of term send-off \\ \hline
\end{tabular}

\end{document}
